KPIs for ECM Governance

Updated: September 19, 2023 Published: March 7, 2023

To effectively manage data and information, organizations must establish and maintain Enterprise Content Management (ECM) governance. ECM governance involves implementing policies, procedures, and technologies to ensure that content is managed compliantly, securely, and efficiently. To measure the success of ECM governance, Key Performance Indicators (KPIs) are essential. In this blog post, we will explore KPIs that organizations can use to measure the effectiveness of their ECM governance.


Compliance is a primary objective of ECM governance. KPIs related to compliance include the number of policy violations or incidents related to non-compliance, the percentage of content compliant with regulations and standards, and the rate of users aware of compliance policies and procedures. Measuring compliance is essential for ensuring the organization meets legal and regulatory requirements.

User Adoption

User adoption is another critical factor in the success of ECM governance. If users do not effectively use the ECM system, the organization may miss out on the benefits of effective content management. KPIs related to user adoption include the number of users with access to the ECM system, the percentage of users who completed ECM training, and the number of users actively using the system. Measuring user adoption is crucial to maximizing the benefits of ECM governance.

Data Quality & Efficiency

Data quality is essential for the success of ECM governance. Poor data quality can lead to inaccurate reporting and analysis, resulting in poor decision-making. KPIs related to data quality include the percentage of content that is accurate and up-to-date, relevant to the organization, and complete. Measuring data quality ensures accurate and reliable data for decision-making.

Efficiency is another critical factor in the success of ECM governance. KPIs related to efficiency include the time it takes to complete tasks related to content management, the percentage of content automated, and the percentage of users reporting increased efficiency due to the ECM system. Measuring efficiency maximizes the benefits of ECM governance.


Security is critical to the success of ECM governance. KPIs related to security include the number of security incidents or breaches, the percentage of content protected by security controls, and the percentage of users reporting confidence in the safety of the ECM system. Measuring security ensures the range is protected from unauthorized access or disclosure.

In conclusion, learn how to measure the effectiveness of your ECM governance using Key Performance Indicators (KPIs). Compliance, user adoption, data quality, efficiency, and security are crucial KPIs to track for successful content management. Monitor the number of policy violations, user adoption rates, data accuracy, task completion times, security incidents, and more to identify areas for improvement and adjust your ECM governance strategies accordingly. Measuring KPIs related to ECM governance is essential for organizations to meet legal and regulatory requirements, maximize the benefits of ECM governance, and deliver value to the organization.